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Master Archive

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This list presents the main system versions that were once a drafts that and had been published (except for Version 1). 

Buttons: 

• New Draft - allow allows the creation of new drafts (alternatives).

• Open - open opens HDC in the state saved in the chosen version.

• Edit - allow to Edit allows editing of version name and description.

• Set as System Default - when when clicked, marks the selected version is marked as System Default.

• Advanced - group menu of advanced actions:   "Show related Drafts" and "Revert version", described belowdescribed below.

   

Advanced

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Functions

There are cases instances where there problems are problems discovered after data from the Draft was is published to the Master archive. Data It's vital that data created in Draft should be always is thoroughly reviewed for consistency before publishing.

In case of a mistake a wrong the event of incorrect data being published to the Master archive, now there is now a possibility to revert such publish. The revert can only be made by users with Advanced Archive Manager role. For a publication. However, only users with the Advanced Archive Manager role can perform this action. Certain prerequisites must be met for a publish to be reverted some prerequisites must be met:

1. There can should be no Drafts in the system that are derived from the version that is going to be reverted. 

   • This also applies to versions published after the selected version.

   • To check for this situation,

   there is a

   • use the dedicated function Show related Drafts,

    

   • available from the new

    Advanced 

   • Advanced context menu.

   Administrator should take action if some

   • If any drafts are found

   . They can be either discarded or published before revert.Version

   • , administrators should take necessary actions; they can either discard or publish them before reverting.

2. The version selected for revert or any later versions  cannot cannot be used as system default.

   • To resolve this

   situation

   • issue,

   please

   • set a new default version that

   is

   • was published before the version selected for

   revert

   • reversion.

Revert version

Function to revert selected version to Draft is available in Advanced function set in Version Manager:

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When this function is used, this the selected version (and all versions after that one) will be removed from the Master archive and will be moved back to a single Draft.

From there is , decisions can be decided what to do with it nextmade regarding its next steps. It can be modified, a new import can be made into it, or it can be discarded altogether and replaced by a new data. 

Show related Drafts

Function to check for specific version (or later versions) related drafts is available under Advanced function set in Version Manager

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• Publish and Set As Default - will also move Current version marker to newly created version. All users will see that version as a default after login. 
  A draft can also be published using a scheduler, on a selected date. More on this topic: Draft Auto Publish

• Share - this function allows you to give access to your Draft for other users or groups in the system. 
  Shared draft will appear in the "Drafts shared with me" section for selected users or groups. 
  

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• View Snapshots Snapshots - each Each draft can have a number of separate versions called snapshots.  
  They These snapshots can be described with needed a required name and description. Newest one The newest snapshot is the one that will be published to the main archive when the draft is published (the name and description for publish publishing will be taken from the draft).
  

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 Depending on the assigned rights, the same operations can be performed on shared and all drafts. 

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